IRSO - A Management Approach

The Institute of Road Safety Officers is a company limited by guarantee. As such, it has to have Directors to deal with the Business of the Company. These Directors have certain rights, liabilities and obligations.

The Institute also has 12 regionally elected group representatives. To reflect the fact that not all IRSO members belong to area groups, these representatives are known as Area Representatives. This gives them a chance to represent not only active area group members but also all registered members of the Institute. This will give a better mechanism of communication for those members who want to be involved with the national body.

The Institute has a Board of Directors which is as follows:

The six national officers

Plus one Area Representative

The election of the Chairman, Vice-Chairman, Treasurer, Secretary and Public Relations Officer will remain as stated in the Articles of Association.

The election of the nominated Area Representative to stand as Director will be made by the Area Representatives at the Annual Business Forum. The term of office for the elected representative will be a maximum of 3 years.

Functions of the Board of Directors

The main areas of business for the Directors of the Institute are to ensure the smooth and efficient day to day running of the Institute’s business. Workload is divided in the following ways:-

· Public Relations (including production of InRoads, consultation and the public relations aspects of Sponsorship); · Finance (including sponsorship issues); · Membership (including recruitment, Fellowship and retention of members), and · Professional Development (including training and qualifications).

Committees have been set up to carry out the areas of business of the Institute. Each of these committees is chaired by a specific person. Each committee consists of an optimum of 5 members, however this may vary to deal with certain issues. The quorum of each committee is 3. Area Reps are eligible to serve on these committees.

The Directors appoint the Chairmen and determine the structure of each committee. In addition, the Board of Directors seeks nominations for the posts of Editor and Registrar who serve on the relevant committees.

It is the responsibility of the Committee Chairmen to co-opt from inside or outside the membership of the Institute a committee to carry out that area of Business.

The Committees are tasked by the Board of Directors to make recommendations. Any matters requiring clarification are referred back to the relevant committee before ratification by the Directors. Brief papers are circulated to Area Representatives for dissemination following ratification.

Committees are encouraged to make use of modern technology to conduct their Business wherever possible to minimise the necessity to meet.

Annual Business Forum

Once a year, prior to the AGM, an Annual Business Forum is held. The function of the Annual Business Forum is for all the Area Representatives, Directors and Committee Chairmen to meet to receive reports from the Directors, exchange information, present the current status of activities and agree the direction for the coming year as the Council of Management. The Annual Business Forum is also the meeting at which an Area Representative is elected as Director from among all the serving Area Representatives. Invited members attend as observers and have no voting rights.

The Chairman and Vice-Chairman continue to be elected annually after the Institute’s AGM. In accord with the Articles, Area Representatives may seek election to these offices and voting rights are accorded to officers and Area Representatives only.

Committees

Public Relations

Its task is to produce the Institute Journal (InRoads) and develop it in a professional, visionary direction in line with the aims and objectives of the business plan; to liaise and encourage effective involvement of group PROs/Reps and assist the Editor in various duties. It actively seeks sponsorship for the Institute along with the Finance Committee. This committee is chaired by Darren Divall.

Finance

This committee’s function is to assist the Treasurer with Financial issues and actively seeks sponsorship for the Institute together with the PR committee. They liaise with the Membership committee with regards to fees and non-payment, and other relevant financial issues. The committee is led by the aims and objectives set out in the business plan. The committee is chaired by the Malcolm Burns.

Membership

This committee’s function is to examine the entry requirements to the Institute, consider applications for membership, relevant qualifications and any other issues set out in the business plan, to be ratified by the Board of Directors. It incorporates the Board of Fellows and is responsible for recommending suitable persons for Fellowship and for making the Institute’s recommendations to the Cabinet Honours Office for national Honours. This committee is chaired by Richard Doherty.

Professional Development

This committee deals with the educational courses and requirements relating to our own qualifications. It seeks to actively promote and support the continuing professional development of all members working in the field of road safety. The committee is chaired by Saul Jeavons.

Additional Committees

Additional committees will be set up to deal with specific issues as and when required.

Election of Committee Members

Nominations are invited from the entire Institute membership to ensure the broadest of experience is utilised. Information is published through InRoads and Area Representatives are sent information to circulate. All those interested in joining a committee can register their interest with the Secretariat. The membership of these committees will be reviewed by the Council of Management every 3 years at the Annual Business Forum.

Structure